Tips for Schools Travelling with Students

School excursions offer a great real-life learning experience that complements class room instruction. There are many terrific places to take students throughout the world.


Some airlines offer special group flights – which offer the flexibility of changing the name of the traveller prior to departure and only require an initial deposit to hold the seats on the plane. This can be particularly useful for schools who need to collect money from students over several weeks and assist just in case some students drop out at the last minute.


Be aware of all food allergies and any other conditions that may need to be considered while travelling.

Be organised but flexible

Have the entire itinerary mapped out but be aware that while travelling situations may arise – so be prepared to be flexible. If your flight is delayed or something else arises, a travel expert can always arrange a tour at the last moment to fill in the time.

Personal Security & Safety

If, as a school, you organise special activities to allow students explore the destination themselves, it’s best that students stay in groups of no less than three always and check in with supervising teachers, face-to-face every two to three hours. A buddy system is also quite good for general travelling. If students carry a backpack or day bag, urge them not to place any valuables into the bag.

Travel Insurance

In the unlikely event of an incident that may require an insurance claim, you should obtain a police statement and keep copies of all receipts. It’s best to read your policy carefully to know exactly what you’re covered for.


Most likely, students will want to carry some cash for their own purposes – to buy souvenirs, the occasional drink and other miscellaneous purchases. It’s best that schools recommend that students don’t carry any more than around $200 and use ATM cards that feature a Maestro or Cirrus symbol to withdraw additional cash.

Have Fun

Travelling is a great way for students to learn away from the classroom. But it should also be a fun experience for both the students and teachers travelling with them.